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Residence Management System
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Starting from July 9, 2012, foreign residents in Japan with a legal visa period of stay for three months or more will be issued a residence card or special permanent resident certificate according to the new residence management system. Residence cards will be issued at the airport or seaport of entry or by the Tokyo Regional Immigration Bureau, along with visa-related permits such as landing permits, change of visa status, and renewal of period of stay. The Residents and Family Registration Division of the Shibuya City Office will issue special permanent resident certificates.
Address changes on residence cards and special permanent resident certificates will be handled together with notification procedures for the residence record. For more information, please read the section on “Where to Report When You Move”.
Residence Cards/Special Permanent Resident Certificates—Procedures and Locations
Type of Residence ID | Procedures at the Shibuya City Office | Procedures at the Tokyo Regional Immigration Bureau |
|---|---|---|
Residence card | - Change of address | - Change of registered items other than address - Renewal of period of stay - Renewal/reissue of card - Changes involving residence status, such as change in affiliation or divorce from spouse |
Special permanent resident certificate | - Change of address - Change of registered items other than address - Renewal/ reissue of certificate |
Residence Card/Special Permanent Resident Certificate—Periods of Validity
Residence card
Those with no specified period of stay (permanent residents, Type 2 Highly Skilled Professional, etc.) : Those 16 years of age or older: Seven years from the date of issue Those 15 years of age or younger: Until the day before your 16th birthday (For residence cards issued before November 1, 2023: Until your 16th birthday) Those with a specified period of stay: Those 16 years of age or older: Until the expiration date Those 15 years of age or younger: Until the expiration date of your period of stay or the day before your 16th birthday, whichever comes first (For residence cards issued before November 1, 2023: Until the expiration date of your period of stay or your 16th birthday, whichever comes first) |
Special permanent resident certificate
Those 16 years of age or older: Until the seventh birthday after the application date for renewal/reissue Those 15 years of age or younger: Until the day before your 16th birthday (For special permanent resident certificates issued before November 1, 2023: Until your 16th birthday) |
Re-entry Permit
Under the presumed re-entry permit system, if you have a valid passport and residence card or special permanent resident certificate and plan to leave Japan temporarily but return within one year (two years for special permanent residents), you generally do not need to apply for a re-entry permit. When you leave Japan, please be sure to show your residence card (or special permanent resident certificate) at the airport or seaport.
Note:If there is less than 1 year from the date of departure on your period of stay, you must re-enter by that deadline.
The presumed re-entry permit cannot be extended.
Please note that the presumed re-entry permit cannot be extended, and that you will lose your visa status unless you return to Japan within the designated re-entry period. Therefore, if you are planning to leave Japan for a longer period, please apply for a re-entry permit at the Immigration Bureau beforehand.
Tokyo Regional Immigration Bureau
Address: 5-5-30 Konan, Minato-ku
TEL:0570-034259 (for IP phones or from overseas: 03-5796-7234)
Office hours: 9:00 AM to 4:00 PM (excluding Saturdays, Sundays, and holidays)
Immigration Information Center
TEL:0570-013904 (for IP phones or from overseas: 03-5796-7112)
Languages: English, Chinese, Korean, Spanish, and others
Hours: Monday through Friday from 8:30 a.m. to 5:15 p.m.
As a Shibuya City Resident
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