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Residence Management System

Starting from July 9, 2012, foreign residents in Japan with a legal visa period of stay for three months or more will be issued a residence card or special permanent resident certificate according to the new residence management system. Residence cards will be issued at the airport or seaport of entry or by the Tokyo Regional Immigration Bureau, along with visa-related permits such as landing permits, change of visa status, and renewal of period of stay. The Residents and Family Registration Division of the Shibuya City Office will issue special permanent resident certificates.
Address changes on residence cards and special permanent resident certificates will be handled together with notification procedures for the residence record. For more information, please read the section on “Where to Report When You Move” on page 62.

Residence Cards/Special Permanent Resident Certificates—Procedures and Locations

Type of Residence ID	Procedures at the Shibuya City Office	Procedures at the Tokyo Regional Immigration Bureau
Residence card	・Change of address	・Change of registered items other than address ・Renewal of period of stay ・Renewal/reissue of card ・Changes involving residence status, such as change in affiliation or divorce from spouse
Special permanent resident certificate	・Change of address ・Change of registered items other than address ・Renewal/ reissue of certificate

Type of Residence ID

Procedures at the Shibuya City Office

Procedures at the Tokyo Regional Immigration Bureau

Residence card

・Change of address

・Change of registered items other than address

・Renewal of period of stay

・Renewal/reissue of card

・Changes involving residence status, such as change in affiliation or divorce from spouse

Special permanent resident certificate

・Change of address

・Change of registered items other than address

・Renewal/ reissue of certificate

Residence Card/Special Permanent Resident Certificate—Periods of Validity

Residence card
Permanent residents: Those 16 years of age or older: Seven years from the date of issue Those 15 years of age or younger: Until the 16th birthday Those other than permanent residents: Those 16 years of age or older: Until the expiration date Those 15 years of age or younger: Until the expiration date or the 16th birthday, whichever comes first

Residence card

Permanent residents:

Those 16 years of age or older: Seven years from the date of issue

Those 15 years of age or younger: Until the 16th birthday

Those other than permanent residents:

Those 16 years of age or older: Until the expiration date

Those 15 years of age or younger: Until the expiration date or the 16th birthday, whichever comes first

Special permanent resident certificate
Those 16 years of age or older: Until the seventh birthday after the application date for renewal/reissue Those 15 years of age or younger: Until the 16th birthday

Special permanent resident certificate

Those 16 years of age or older: Until the seventh birthday after the application date for renewal/reissue

Those 15 years of age or younger: Until the 16th birthday

Re-entry Permit

Under the presumed re-entry permit system, if you have a valid passport and residence card or special permanent resident certificate and plan to leave Japan temporarily but return within one year (two years for special permanent residents), you generally do not need to apply for a re-entry permit. When you leave Japan, please be sure to show your residence card (or special permanent resident certificate) at the airport or seaport.
Please note that the presumed re-entry permit cannot be extended, and that you will lose your visa status unless you return to Japan within the designated re-entry period. Therefore, if you are planning to leave Japan for a longer period, please apply for a re-entry permit at the Immigration Bureau beforehand.

Tokyo Regional Immigration Bureau
Address: 5-5-30 Konan, Minato-ku
☎0570-034259 (for IP phones or from overseas: 03-5796-7234), 9 a.m. to 4 p.m.

Immigration Information Center
☎0570-013904 (for IP phones or from overseas: 03-5796-7112), 8:30 a.m. to 5:15 p.m.
Languages: English, Chinese, Korean, Spanish, and others
Hours: Monday through Friday from 8:30 a.m. to 5:15 p.m.

As a Shibuya City Resident

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